Castelldefels School of Telecommunications and Aerospace Engineering

How to Publish Traineeship Offers

External academic internships (traineeships) have a formative nature and allow students to apply and complement the knowledge acquired in their academic activities; in this way, they develop professional skills, paving the way for their employability and promoting their innovative abilities.

To undertake a traineeship, an agreement must be signed among the student, the company or institution and EETAC. This procedure is handled and administered by the School, specifically by the Area of External Relations.

 

HOW TO PUBLISH AN OFFER

In order to advertise an offer for traineeship to our students, we ask the companies to first register in our application.

Through our online application, as a company you can manage your offers (which are made automatically visible to the students), automatically receive the students' curricula and, once hired, easily monitor the activity, both for the company tutor and for the student's academic tutor. Through the same application it is also easy to renovate the agreement with a given student.

When the agreement is validated by EETAC, the pdf of the agreement is created and sent by email to the person of the registered company to digitally sign the document. The usual way for signing the document is with an electronic signature / digital certificate (scanned documents are not accepted).

IMPORTANT: Please remember that before the agreement has been signed by the three parties, the student can not start the internship period. In the event that the student begins before having the copies of the agreement signed and delivered, the School is not responsible for possible Labor and Social Security Inspections.

You can either publish a generic traineeship or rather a more specific project, tight at pursuing the final degree thesis (Bachelor or Master level). In the latter case, you should check the Project offer option in the application; keep in mind that, in this case, the goal of the traineeship is to carry out the tasks of the project and it should end with its discussion. Therefore, the tasks set out in the traineeship agreement should be strictly tight to the final degree thesis.

Please, keep in mind that:

  • The student can be hired as part time (maximum 20 hours per week) and his/her timetable should be flexible and adapt with her/his academic schedule. During holidays or in case that the student has no more academic credits enrolled, she/he can be hired as full time (maximum 35 hours per week)
  • You should indicate the price per hour that the student will get for his work (see here) 
  • The tasks must be related to the student's degree (telecommunications or aerospace engineering). Through the application, you can choose the degrees related to your offer 
  • The total number of hours of the agreement will be related to the enrollment of the corresponding course 
    • BACHELOR: the first traineeship is 360 hours 
    • Final Degree Project in a company: the volume of hours must agree with the number of credits and depends on each degree: you can find more info here
    • Other traineeships: maximum 450 hours each agreement. In case of a renewal, keep in mind that the training content must be updated, adding new challenges for the student
  • Depending on the degree of the student, a maximum total amount of hours are established (more info here) 

If you want to cancel an agreement, you must fill in the document Discharge Diligence (in Catalan).

 

ECONOMIC COMPENSATION

Generally speaking, a traineeship must be paid. 

According to Article 16 "Economic Regime" of the Agreement 30/2015 of the Governing Council, approved on February 10, 2015, it is recommended that companies pay at least 8€ per hour to undergraduate students and 10€ per hour to master's students.

  • The company directly pays the student. 
  • A withholding must be applied on the study aid that the student receives, as personal income tax, as determined by current tax and labor regulations. Check the website of the Tax Agency.
  • In terms of management expenses, the UPC invoices the company directly 15.70% (overhead regulations for educational cooperation agreements) on the total amount of the payment signed in the internship agreement. The VAT corresponding to the invoice date is applied to this amount.
  • The VAT is applied only on the amount that the UPC invoices for management expenses, never on the total amount payed to the student.  

 

HEALTH PREVENTION AND RISKS AT THE COMPANY

The company must take charge of the student's training on issues related to occupational health prevention and risks in its facilities.

Currently, companies are asked to sign a specific document as a declaration of accomplishment of the preventive measures against COVID: this document is currently available in Catalan only. 

For more information or if you have any doubt you can write to 

 

FREQUENTLY ASKED QUESTIONS

According to UPC and EETAC regulations (in Catalan), a Bachelor student should perceive at least 8€ per hour and a Master student 10€ per hour.

A withholding should be applied to the study aid received by the student in internship, as an PIT (Personal Incoming Tax), as determined by the current tax and labor regulations. Consult the website of the Tax Agency.

In terms of management costs, UPC invoices 15.70% directly to the company on the total amount of the scholarship or study aid that the company satisfies the student. VAT (16%) applies to this amount. 

When the student enrolls he/she pays the school insurance in order to provide coverage for the activities carried out by the student as subjects outside the School. School insurance covers up to the age of 28, if the student is over the age of 28, they must take out private insurance.

School insurance covers the physical spaces included in the work plan and within the specified schedule. It is important to leave written records and inform the University in case of any modification/expansion, also in the case of trips to other places.

The maximum number of hours a student can take during an academic year is 900. The academic year runs from 16 September to 15 September of the following year.

Yes, it must be refilled again. The company will re-specify the work plan to be performed by the student that should include certain changes from the previous work plan.

Until the papers are signed and delivered the student may not attend as no legal documents cover him or her in the face of anomalous situations (Social Security inspections, accidents,...). In addition, if the agreement is signed, it is easier to claim unintended issues, such as travel to other company headquarters.

Students are not entitled to leave during the internship period, as this is not an employment contract. It's an academic relationship that's signed for hours.

Once they have completed their studies at UPC they will no longer be able to benefit from the internship agreement as it is an academic activity. When the student graduates the relationship with the companies must become working relation, by means of a contract with their rights and duties.

The maximum hours per week during the lecture period is 20 hours/week to make it compatible with the studies. During the non-school period, it can be increased up to 35 hours per week. It is considered a non-school period from June 1st to September 15th, and from January 15 to February 15.

According to article 5 of Royal Decree 1493/2011, the entity or body that finances the training program will have the status of entrepreneur, assuming the rights and obligations in matters of Social Security established in the General Social Security System. The institution or body shall request a specific contribution code from the Treasury of Social Security. More information on the Academic Management Service website.

Curricular internships are academic activities integrated into the curriculum, if the student requests that his internships have the consideration of curricular (not all degrees allow internships of this type) and, in addition, gets the authorization of the academic tutor of the internships to be considered as such, the agreement will have a bonus of 100% of the Social Security contribution, as provided in the additional provision 25 of Royal Decree-Law 8/2014. Extracurricular practices are not part of the curriculum, but are performed on a voluntary basis.

The minimum withholding must be 2% and must be adjusted according to the tables published by the Tax Agency. In the case of foreign students, the fee is between 19 and 24%, depending on how long they have been in Spain.

Due to the current situation, the procedures are performed telematically, we recommend, as reported from other instances, the option to sign with the Adobe Reader program. More information is available in points 1-5 of the website.